Feature
Delete Email
Archive Email
Default Behavior Gmail Numeric Code 6922 issue When you delete an email in Gmail, it goes to your Trash label. When you archive an email in Gmail, it essentially remove the inbox label from that email which makes it disappear from Inbox, and land in All Mail label.
Email Retention Deleted Emails are retained in Trash label for 30 days, after 30 days they are deleted permanently and can not be recovered.
You have an option to manually empty your Trash label anytime which will delete those trashed emails permanently. Archived Emails are retained forever in your All Mails label unless you either manually select and delete them OR delete them automatically by creating a Gmail filter.
Gmail filter to find You can use in:Trash filter to see all of your deleted emails. You can use in:all filter to view all archived emails (now essentially it includes all emails not just archived ones,
However, you can use other filter criteria to find specific archived email as shown above).
Bulk Operation Yes, you can bulk delete either all or specific emails. Yes, you can bulk archive either all or specific emails.
Recommendation :
As Gmail offers enough storage to keep thousands of emails, I would recommend you to delete emails only when you are sure you won’t need them in future. If you are dicy, then it’s better to archive them.
Archive your Gmail emails with ease
You can archive the emails that you do not want to see in your inbox for now by simply selecting them and then clicking on archive button as shown in below screenshot.
3. Select all required emails and click on Archive to archive them
You can also use search bar to archive specific emails (for e.g if I want to archive all emails which I got from AppSheet, I can use a filter like following and then select to archive these emails.
. Archive selective Gmail emails using filters
However, there might be scenarios where you do not want some specific emails to appear in your Inbox, rather should be archived straight away.
For e.g : I want email notifications from apps-scripts-notifications@google.com should be archived automatically. I can use Gmail filter for this as shown below.
1. I can put my criteria in Gmail filter to search for emails that I want to be automatically archived (in my case this criteria will be from:apps-scripts-notifications@google.com).
mailhelps 